Why is onboarding a vital part of the recruitment process?
If onboarding goes wrong, it can result in negative outcomes such as low morale, reduced productivity, and a high turnover rate. Poor onboarding can result in significant negative outcomes for the company, including high turnover, decreased productivity, legal and compliance issues, reduced employee morale, and a negative impact on company culture. It can also lead to misunderstandings about company policies, procedures, and expectations, which can result in mistakes and subpar performance. In extreme cases, a poor onboarding experience can even lead to new employees quitting soon after starting their job, which is something that you want to avoid!
Reach’s applicant tracking system (ATS) can help you create an effective and positive onboarding process which will bring improvements to your company in several ways:
Automated paperwork
Reach can automate many administrative tasks associated with onboarding, such as collecting and storing employee information, distributing and tracking required forms and documents, and ensuring compliance with legal requirements. Automating paperwork during onboarding is important for increasing efficiency, accuracy, and compliance and is a convenient way for all involved.
By automating the amount of paperwork you use, you can significantly reduce the time and effort required to complete onboarding, allowing your HR team and hiring managers to focus on more high-value tasks, such as helping new hires acclimatise to the company and their new role.
Automating forms and documents can help reduce errors and inconsistencies that occur when paperwork is completed manually. It also ensures that all new hires receive the same information and have the necessary documentation in place to perform their job. With GDPR laws a focus for all businesses by automating your paperwork in a safe and secure portal, you can also ensure that you comply with the necessary legal requirements related to onboarding, such as collecting and storing employee information and verifying eligibility to work in the country.
Keeping your paperwork and documents within the Reach candidate portal makes it easier for new hires to complete the required forms and documents, as they can do so electronically, at their own pace, from any location and device with an internet connection.
Streamlined communication
An ATS can help streamline communication between your HR team, hiring managers, and new hires during the onboarding process, making it easier to ensure that all necessary tasks are completed on time and that new hires receive the information and support they need ahead of their first day.
Reach provides a centralised platform that helps ensure that all communication is captured in one place and easily accessible by all parties at any time. We can also help you to automate reminders and follow-up messages to new hires and managers, ensuring that all necessary tasks are completed on time, no important information is missed and all new hires receive the same information and experiences, regardless of where they’re located or what role they are starting in.
With manual onboarding, you could be waiting days for updates between the various departments but with Reach, you can see real-time updates on the status of the onboarding process, allowing you to see completed and outstanding tasks.
Reach can help make communication during the onboarding process more efficient, effective, and consistent, which can help improve employee engagement, job satisfaction, and retention rates.
Standardisation
Onboarding with an applicant tracking system can help standardise the process across different departments and locations, ensuring that all new hires receive the same information and experiences, regardless of where they’re located or what role they are starting in!
Through Reach, you can standardise procedures and tasks involved in your onboarding process, ensuring that all new hires receive the same information, the same forms and documents, and access to the same resources and support. Instead of writing a new email or picking up the phone every time you have to contact a new hire, you can create a standard set of messages that can be used during the onboarding process, helping ensure that all new hires receive consistent and accurate information.
By creating a standardised onboarding process, you’ll be able to view accurate data and insights into your onboarding process, allowing HR and managers to identify areas for improvement and make changes to ensure that the process is consistent and effective. You can also have real-time visibility into the status of your onboarding process, allowing you to identify any bottlenecks or delays and take action to resolve them.
Onboarding is key to the recruitment journey because it sets the foundation for a successful employment relationship between your company and your new hire. A well-designed onboarding program can help shorten the time it takes for new hires to become productive and make meaningful contributions to the company.
Reach can help make your onboarding process more efficient, effective, and consistent, which can help improve employee engagement, job satisfaction, and retention rates. A strong onboarding process and high quality onboarding software can help increase your candidate’s experience of the recruitment journey and give each new hire a positive start to their time with you! If you’d like to learn more about how Reach can help you with your onboarding process speak to one of our team on 01527 574408.